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Elements and Performance Criteria

1. Plan and prepare for data processing
   • Access, interpret and apply risk management documentation and ensure the work activity is compliant
   • Obtain and confirm data for processing
   • Identify and address in writing hazards and risks
   • Access data processing/recording equipment and check for faults
2. Use and maintain data
   • Use data processing/recording equipment available
   • Identify and code data, ensure suitability/compatibility of format for database system
   • Check and verify data processing/recording output
   • Utilise suitable and appropriate software to store and retrieve data
   • Transfer data effectively
3. Analyse and present data
   • Record accurate and relevant observations in a form accessible to others
   • Use appropriate conventions and symbols
   • Convert instrument readouts into a written or graphical form suitable for interpretation
   • Use technology to analyse data
   • Present results in format that meets organisational standards
4. Maintain accurate records
   • Document and update written records, procedures and techniques
   • Verify accuracy of records
   • File and store information
5. Plan and prepare for data processing
   • Access, interpret and apply risk management documentation and ensure the work activity is compliant
   • Obtain and confirm data for processing
   • Identify and address in writing hazards and risks
   • Access data processing/recording equipment and check for faults
6. Use and maintain data
   • Use data processing/recording equipment available
   • Identify and code data, ensure suitability/compatibility of format for database system
   • Check and verify data processing/recording output
   • Utilise suitable and appropriate software to store and retrieve data
   • Transfer data effectively
7. Analyse and present data
   • Record accurate and relevant observations in a form accessible to others
   • Use appropriate conventions and symbols
   • Convert instrument readouts into a written or graphical form suitable for interpretation
   • Use technology to analyse data
   • Present results in format that meets organisational standards
8. Maintain accurate records
   • Document and update written records, procedures and techniques
   • Verify accuracy of records
   • File and store information

Performance Evidence

Evidence is required to be collected that demonstrates a candidate’s competency in this unit. Evidence must be relevant to the roles within this sector’s work operations and satisfy all of the requirements of the performance criteria of this unit and include evidence that the candidate:

locates and applies relevant documentation, policies and procedures

implements the requirements, procedures and techniques for the safe, effective and efficient processing of data and maintenance of accurate records, including:

using the appropriate equipment and technology to process data

using data analysis and averaging techniques

applying appropriate conventions, symbols and format

works effectively with others to undertake and complete processing of data and maintenance of accurate records that meet all of the required outcomes including:

using a range of communications techniques and equipment to clearly and concisely convey information to others

maintaining written and verbal reporting requirements and procedures

demonstrates completion of the processing of data and maintenance of accurate records that safely, effectively and efficiently meets all of the required outcomes on more than one (1) occasion including:

identifying and coding data

using, transferring, verifying and correcting data output

converting data into a written or graphical form which is suitable for interpretation

maintaining and updating written records

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Knowledge Evidence

The candidate must demonstrate knowledge of the following when processing data and maintaining accurate records through:

organisation risk management policy, procedure requirements

worksite safety systems information

worksite communication, reporting and recording procedures

types of communication systems and equipment

key data processing terminology and concepts

hazards and risks associated with data processing

computer software (database, spreadsheet, word processing)

data presentation modes

filing systems and data storage methods

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